GENERAL POLICIES OF USAGE

Hours

Business hours are considered to be 8.30am to 5.00pm Monday to Friday. After hours are considered to be all other times.

Security

The building is controlled by a computer-generated programme that locks and unlocks the Moray Street entrance. Access into the building is by use of a provided key tag.

Those using the meeting rooms after hours are responsible for ensuring the security of the building at all times. There is an intercom system with a door release button beside the light switch in each meeting room to let latecomers into the building. The front door must not be left open and unattended. Failure to observe this policy may result in the cancellation of after-hours use of the building.

When vacating the building, please check (including toilets) that all lights and heaters are turned off.

Organisations that use the meeting rooms on a regular basis after hours may take stewardship of a key tag for their use, by paying a bond of $20.00 and signing an agreement form.

Additional Requirements

If a meeting room user has specific and special requirements for the room they have leased, eg. additonal chairs or tables to be available, this needs to be indicated at the time of booking the room; also whiteboards with markers are available at no additional cost.

Video and overhead projector are also available on request at the time of booking. There may be a charge for the use of this equipment.

There is a guide on the wall of each meeting room that indicates the layout the room must be left in.

Tea and Coffee

Users of the Meeting Rooms are required to supply their own tea, coffee, milk and sugar and any other supplies they require. Tea stations with continuous hot water are available on both floors - cups are supplied.

Cleaning

All dishes used must be washed, dried and returned to their storage place after use. Excess amounts of rubbish must be removed from the premises and disposed of by the meeting room users. Failure to comply with this policy may incur a fee.

Fire Evaucation Procedures

There are two fire exits to the carpark, one from each floor. Fire detectors are linked directly to the fire department so in the event of fire, move directly to the carpark and stay until everyone is accounted for. The designated person or person hiring the room is required to contact the Manager of Community House Sue Russell (03) 471-6150 (Work), (03) 467-5874 (Home) or 021 225 5199 or Assistant Manager Alan Shanks (03) 481-7299 (Home) or 021 049 6269 to report an incident.

Bookings

• A meeting room that is cancelled with one week or less notice, will incur charges.
• The rent will be billed monthly in arreas
• Must be paid for by the 20th of the following month.

Car Parking

Car parking in Community House is by lease only agreement and is not available for people utilising the meeting rooms either during office hours or after hours.

If a vehicle is parked illegally without a Community House Carpark Permit clearly displayed, we reserve the right to have the vehicle towed away at the owners expense.

Failure to comply with this policy may jeopardise future use of these facilities.